September 18th，2013
Dear Mr.Smith,
Re.：International Business English Training
Recently a number of department mangers have told me that some employees’ Business English is so poor that they cannot work effectively.Therefore,I am writing to inform you of this and to present my proposal to solve the problem.
The Problem
Some of the clerks of the sales department are not able to communicate with customers,which results in loss of orders.Besides,some employees in our marketing department,though they have passed Band 6 College English Test,are poor in Business English so that they did not perform well enough in the previous marketing presentations.What’s more,some employees are not only poor at oral Business English but also at business writing.For example,they even don’t know how to write a business report or business proposal.What is worse,some of them write terrible sentences in daily memos or e-mails to our customers.Consequently,they fail in communicating with people,which lead to poor work.
A Solution to Solve the Problem
To solve the problem and to improve work efficiency,it is proposed that those employees should be trained in terms of International Business English.
Methods to Train the Employees
We are going to organize Business English training courses to train those who are poor at Business English.We have three ways to hold the training courses：
（1）To hold in-service training courses：We are going to invite a well-known Business English expert,Professor WENG from Shanghai Pudong Advanced International Business English Training Centre to our company to teach International Business English.The in-service training courses,which are intended to last three months,are divided into two kinds：intermediate level and advanced level.The classes take place twice a week：on Tuesday and Friday from 16：00 to 18：00.There is a limitation to the size of each class.As to the number of the limitation,we will decide on it according to the actual situation.We are to tell the department managers to hand in a name list of the participants.
（2）To require some key personnel who are poor at Business English to attend part- time Business English courses in Shanghai Pudong Advanced International Business English Training Centre.The courses will last for a semester,namely,from September to January 2014.They are requested to take part in BEC Vantage examination.If they pass the exam,we suggest that the company pay the tuition for the courses.If they fail in it,they must pay half of the tuition,the other half being paid by the company.
（3）To encourage all the department managers to improve their Business English.To train them,we suggest that they attend in-company Business English classes at weekend.We can also invite Prof.WENG to teach.If he is not available,some other Business English professors are to be invited to teach.The participants are all requested to take part in the final examination：both written and oral examinations.This kind of training courses will be held periodically.The length of the course is three months.Those who do well in the examination or have passed the BEC examination enjoy the privilege to get promoted in future.In this way,they will have incentive to learn Business English.
Textbooks and Materials
（1）We will choose proper textbooks for participants at different levels.We are going to choose some imported textbooks and also some books published at home.Besides,some useful materials about International Business English will be provided by Professor WENG,which are written by him.
（2）We are considering inviting Professor WENG to write some special materials for the courses,which are related to our company’s business scope.
（3）We intend to ask the Training Department at the London Headquarters to provide some professional materials of Business English.
Cost
The total budget will be about ￥90 000,which is to be used for teachers’pay,the tuition of the participants who will go out to attend training courses and buying course materials.We cannot work out the exact sum of money for each item for the moment.Details about the account will be reported to the Board of the Directors after this proposal is granted.
Conclusion
It is very obvious that it is urgent to improve the employees,Business English.Now that it is not the business season of the year,employees can afford time to improve Business English.I think the training courses,if organized well enough,will be effective.The trainees’Business English can be improved to some extent.
Should you have any good ideas or suggestions about my proposal,please tell me as soon as possible.I’d like to meet you to consult with you when you have time.
Looking forward to your answer.
Yours sincerely
Lillian PEI
Training Department Manager
译文：
2013年9月18日(www.xing528.com)
亲爱的史密斯先生，
最近有好几位部门经理告诉我，有些员工的商务英语较差，无法有效工作。我写信是为了通知你这一点，并提出我解决这个问题的建议。
问题
部分销售部文员无法与客户沟通，导致订单丢失。此外，我们市场部的一些员工，虽然通过了大学英语六级考试，但商务英语较差，以至于在之前的市场营销演讲中表现不佳。更有些员工不仅商务英语口语差，商务写作也较差。他们甚至不知道如何撰写商业报告或商业计划书。他们中的一些人在给我们的客户的日常备忘录或电子邮件中写下了糟糕的句子。因此，导致无法有效沟通。
解决问题的方法
为解决问题，提高工作效率，建议对这些员工进行国际商务英语培训。
培训员工的方法
我们将组织商务英语培训班，培训商务英语能力较差的人。我们提供三种方式举办培训课程：
（1）举办在职培训班。我们将聘请上海浦东高级国际商务英语培训中心的知名商务英语专家翁教授来我公司教授国际商务英语。为期三个月的在职培训课程分为中级和高级两种。每周上课两次：周二和周五16：00-18：00。每场培训的规模都有限制。至于数量，我们将根据实际情况决定。我们要让部门经理上交一份参与者的名单。
（2）要求部分商务英语的骨干人员到上海浦东高级国际商务英语培训中心参加兼职商务英语课程。课程为期一个学期，即2014年9月至2014年1月，要求参加剑桥商务英语中级考试。如果他们通过考试，我们建议公司支付课程的学费。如果他们不及格，他们必须支付一半的学费，另一半由公司支付。
（3）鼓励各部门经理提高商务英语水平。为了培训他们，我们建议他们在周末参加公司内部的商务英语课程。我们也可以邀请翁教授授课。如果他不在，将邀请其他一些商务英语教授任教。参加者均需参加期末考试：笔试和口试。此类培训课程将定期举办。课程长度为三个月。考试成绩优异或通过BEC考试者，有机会在日后晋升。这样，他们就会有动力去学习商务英语。
教科书和材料
（1）我们会为英语不同水平的学员选择合适的教材。我们将选择一些进口的教科书和一些国内出版的书籍。此外，翁教授将提供一些有关国际商务英语的有用材料，这些材料由他编写。
（2）我们正在考虑请翁教授为课程编写一些专门的材料，这些材料与我公司的业务范围有关。
（3）我们打算请伦敦总部培训部提供一些商务英语的专业资料。
成本
总预算约为￥90 000元，用于教师工资、参加培训班学员的学费和购买教材。我们暂时无法计算出每个项目的确切金额。有关的详细信息将在此建议获得批准后向董事会报告。
结论
很明显，提高员工的商务英语水平迫在眉睫。现在不是一年的营业旺季，员工有时间去提高。我认为培训课程，如果组织得足够好，将是有效的。学员的商务英语可以得到一定程度的提高。
如果您对我的提案有什么好的想法或建议，请尽快告诉我。您有空的时候和您商量一下。
期待您的回答。
此致
裴莉莲
培训部经理
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